Outlook 365 delete emails older than
In the Properties dialog, under AutoArchive tab, check Archive this folder using these settings, then you can change the number and criteria in Clean out items older than section. If you just want to move items in one folder, you can right click at the folder, select Properties from the context menu. Then go to Clean out items older than drop down list, choose Months, Weeks or Days as you need, and type the number in the box. In the AutoArchive dialog, check Run AutoArchive every 14 days checkbox, you can change 14 to other numbers as you need. Enable Outlook, click File > Options, in the Outlook Options dialog, click Advanced in left pane, then click AutoArchive Settings in right section.Ģ. Move outlook items older than n days/weeks/monthsġ. In this case, you can set to move the older items to release the Outlook space by using AutoArchive. In Outlook, if you have multiple accounts, maybe thousands of Outlook items will occupy the space. To store messages with specific labels, enter a comma-separated list of labels under Do not automatically delete messages with the following labels.Īt the bottom of the page, click Save. It can take up to 24 hours for your changes to take effect.How to move items older than n days/weeks/months in Outlook? You can't retrieve permanently deleted messages. Delete messages permanently: Messages bypass the trash, and are deleted permanently after the specified number of days.This extra time lets you retrieve any messages deleted by mistake. Move messages to the Trash folder. Messages stay in the trash for 30 more days before they're deleted.Choose an option to manage automatically deleted messages:.For example, enter 45 to delete messages older than 45 days. Enter the number of days you want to store messages.Automatically delete email and chat messages older than the specified number of days.Do not delete email and chat messages automatically.Scroll to the Email and chat auto-deletion setting and choose an option:.On the left, select your top-level organization, typically your domain.In the Admin console, go to Menu Apps Google Workspace Gmail Compliance. Enter each label individually, using complete label names. Note: Labels don't support wildcard characters, and labels don't inherit settings from parent labels. Learn more about how users create labels.
Communicate these labels to people in your organization so they can create the same labels for messages they want to keep. To create labels for storing specific messages, use the option Do not automatically delete messages with the following labels. When a storage period is over, messages might not be removed until a later time.
Enable Outlook, click File > Options, in the Outlook Options dialog, click Advanced in left pane, then click AutoArchive Settings in right section. Storage settings are applied to messages on a regular, periodic schedule. Move outlook items older than n days/weeks/months. Messages in the Trash are permanently deleted after 30 days. Storage settings don't apply to messages in the Trash folder.
This happens when Conversation view is on or off. When at least one message in a conversation is stored based on storage settings, all messages in the conversation are stored. To exclude migrated messages from being automatically deleted, add a label that excludes them from deletion. This setting also applies to messages added using the Gmail API. The setting applies to messages in the user's inbox and to archived messages. The Email and chat auto-deletion setting controls storage. If you need auto-deletion for all accounts, for example for legal or compliance purposes, use Google Vault instead.
#Outlook 365 delete emails older than upgrade#
If you have the legacy free edition of G Suite, upgrade to Google Workspace to get this feature.Īs a Google Workspace administrator, you manage email and chat message storage for users in your organization.